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Watercolor Designs by Lauren: Live Event Painting

How it works

I arrive with my colleague half an hour before start time and require a table and 2 chairs to

work from to be provided. Signage will be placed on table to direct your guests to the area.

My colleague takes pictures of the guests, and mingles before they can either watch the

creation, or go off to enjoy and then return to their own personalized illustration. There will

be a set time for guests to get their photo taken. This photo is used to create their hand

drawn/painted portrait. No standing and posing for a long time is required! Once the photo

session is “closed” I am solely working on the personalized portraits. Once they are

completed they will be hung for guests to collect and to take home. For smaller events a

“open/close” time is not required. Please see below for packaging details.

Watercolor Designs by Lauren: Live Event Painting

Package options

Watercolor

Package A: Ideal for smaller events

• Set poses guests pick from that speeds up the process and allows guests to get

“more creative” portraits rather than a standard pose. Guests also have the option

to do their own pose

• Minimum of 3 hours at $250/hr rate- possible additional fees may apply (see below)

• Breakdown of time with 30 minutes of picture taking included. These are timeframes

for completion of “in Event” completed portraits (guest counts below are under the

assumption that most portraits will be couples therefore not exact number)

o 3 hour timeframe- Starting at 15-20 portraits (usually 30-40 ) guests in high

quality detailed portraits $750

o 4 hour timeframe- 20-25 portraits (usually about 40- 50 guests) with high

quality and detailed. $1,000

o 5 hour timeframe- 25-30 portraits (usually 50-60 guests) with high quality and

detailed. $1,250

Package A add on (for larger guest counts): these are completed in studio and mailed

o 6 hour timeframe- 30-35 portraits (usually 60-70 guests) with high quality and

detailed. $1,500

Watercolor Designs by Lauren: Live Event Painting

o 7 hour timeframe- 35-40 portraits (usually 70-80 guests) with high quality and

detailed. $1,750

o 8 hour timeframe- 40-45 portraits (usually 80 -90 guests) with high quality

and detailed. $2,000

o 9 hour timeframe- 45-50 portratis (usually 90-100 guests) with high quality

and detailed. $2,500

• Additional quotes can be provided for larger timeframes/ guest counts.

Details of process

-Arrive 30 minutes prior to requested time for set up which is not included on painting time

and no additional cost.

- table (ideally 6-8 ft rectangle) and linen with 2 chairs provided by Client.

- If less than the quoted number of portraits are completed at event, requiring Lauren to

spend extra time on portraits, the Client will not be charged for additional time

-If the package selected is one where not all portraits completed at the event, they will be

completed in studio. Once these are completed they will be mailed to Client to mail out to

guests (great to send out with thank you cards)

- Clients have the ability to set a “cut off number” for example lets say there will be 100

guests at the event but package A- 4hour was selected. Once the “25” portraits have been

claimed by guests (40- 50 guests) the table will “close” for orders (see “fees” section for

additional info)

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Package B: Ideal for small to larger event

• Set poses guests pick from that speeds up the process and allows guests to get

“more creative” portraits rather than a standard pose. Guests are only able to

choose from these poses. Portraits are not as detailed.

• Minimum of 3 hours at $250/hr rate

Watercolor Designs by Lauren: Live Event Painting

• Breakdown of time with 30 minutes of picture taking included. These are timeframes

for completion of “in Event” completed portraits (guest counts below are under the

assumption that most portraits will be couples therefore not exact number)

o 3 hour timeframe- Starting at 21-26 portraits (usually 42- 52) guests in high

quality detailed portraits (21 is based on is all are couples)

o 4 hour timeframe- 28-33 portraits (usually about 56-66 guests) with high

quality and detailed.

o 5 hour timeframe- 35-40 portraits (usually 70-80 guests) with high quality and

detailed.

Package A add on (for larger guest counts): these are completed in studio and mailed

• 6 hour timeframe- 41-47 portraits (usually 82-94 guests)

• 7 hour timeframe- 48-54 portraits (usually 96-108 guests)

• 8 hour timeframe- 55-62 portraits (usually 110 -124 guests)

• Additional quotes can be provided for larger timeframes/ guest counts.

Details of process

-Arrive 30 minutes prior to requested time for set up which is not included on painting time

and no additional cost.

- table (ideally 6-8 ft rectangle) and linen with 2 chairs provided by Client.

- If less than the quoted number of portraits are completed at event, requiring Lauren to

spend extra time on portraits, the Client will not be charged for additional time

-If the package selected is one where not all portraits completed at the event, they will be

completed in studio. Once these are completed they will be mailed to Client to mail out to

guests (great to send out with thank you cards)

- Clients have the ability to set a “cut off number” for example lets say there will be 100

guests at the event but Package B- 4hour was selected. Once the “33” portraits have been

claimed by guests (52-66 guests) the table will “close” for orders (see “fees” section for

additional info

Watercolor Designs by Lauren: Live Event Painting

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Package C Ideal for large events

•

Set poses guests pick from that speeds up the process and allows guests to get

“more creative” portraits rather than a standard pose. Guests are only able to

choose from these poses. Portraits are very simple.

• Minimum of 3 hours at $250/hr rate

• Breakdown of time with 30 minutes of picture taking included. These are timeframes

for completion of “in Event” completed portraits (guest counts below are under the

assumption that most portraits will be couples therefore not exact number)

o 3 hour timeframe- Starting at 30-35 portraits (usually 60- 70) guests in high

quality detailed portraits

o 4 hour timeframe- 40-45 portraits (usually about 80-90 guests) with high

quality and detailed.

o 5 hour timeframe- 50-55 portraits (usually 100-110 guests) with high quality

and detailed.

Package A add on (for larger guest counts): these are completed in studio and mailed

• 6 hour timeframe- 60-65 portraits (usually 120-130 guests)

• 7 hour timeframe- 70-75 portraits (usually 140-150 guests)

• 8 hour timeframe- 80-85 portraits (usually 160 -170 guests)

• Additional quotes can be provided for larger timeframes/ guest counts.

Details of process

-Arrive 30 minutes prior to requested time for set up which is not included on painting time

and no additional cost.

- table (ideally 6-8 ft rectangle) and linen with 2 chairs provided by Client.

- If less than the quoted number of portraits are completed at event, requiring Lauren to

spend extra time on portraits, the Client will not be charged for additional time

Watercolor Designs by Lauren: Live Event Painting

-If the package selected is one where not all portraits completed at the event, they will be

completed in studio. Once these are completed they will be mailed to Client to mail out to

guests (great to send out with thank you cards)

- Clients have the ability to set a “cut off number” for example lets say there will be 100

guests at the event but Package C- 4hour was selected. Once the “45” portraits have been

claimed by guests (80-90 guests) the table will “close” for orders (see “fees” section for

additional info

Black and white Ideal for Large groups

Package D

• Set poses guests pick from that speeds up the process and allows guests to get

“more creative” portraits rather than a standard pose. Guests also have the option

to do their own pose

• Minimum of 3 hours at $250/hr rate

• Breakdown of time with 30 minutes of picture taking included. These are timeframes

for completion of “in Event” completed portraits (guest counts below are under the

assumption that most portraits will be couples therefore not exact number)

o 3 hour timeframe- Starting at 30-35 portraits (usually 60- 70) guests in high

quality detailed portraits

o 4 hour timeframe- 40-45 portraits (usually about 80-90 guests) with high

quality and detailed.

o 5 hour timeframe- 50-55 portraits (usually 100-110 guests) with high quality

and detailed.

Package A add on (for larger guest counts): these are completed in studio and mailed

• 6 hour timeframe- 60-65 portraits (usually 120-130 guests)

• 7 hour timeframe- 70-75 portraits (usually 140-150 guests)

Watercolor Designs by Lauren: Live Event Painting

• 8 hour timeframe- 80-85 portraits (usually 160 -170 guests)

• Additional quotes can be provided for larger timeframes/ guest counts.

Details of process

-Arrive 30 minutes prior to requested time for set up which is not included on painting time

and no additional cost.

- table (ideally 6-8 ft rectangle) and linen with 2 chairs provided by Client.

- If less than the quoted number of portraits are completed at event, requiring Lauren to

spend extra time on portraits, the Client will not be charged for additional time

-If the package selected is one where not all portraits completed at the event, they will be

completed in studio. Once these are completed they will be mailed to Client to mail out to

guests (great to send out with thank you cards)

- Clients have the ability to set a “cut off number” for example lets say there will be 100

guests at the event but Package C- 4hour was selected. Once the “45” portraits have been

claimed by guests (80-90 guests) the table will “close” for orders (see “fees” section for

additional info

Alcohol Marker Ideal for medium to large groups

Package E

• Set poses guests pick from that speeds up the process and allows guests to get

“more creative” portraits rather than a standard pose. Guests are only able to

choose from these poses. Portraits are not as detailed.

• Minimum of 3 hours at $250/hr rate

• Breakdown of time with 30 minutes of picture taking included. These are timeframes

for completion of “in Event” completed portraits (guest counts below are under the

assumption that most portraits will be couples therefore not exact number)

o 3 hour timeframe- Starting at 21-26 portraits (usually 42- 52) guests in high

quality detailed portraits (21 is based on is all are couples)

o 4 hour timeframe- 28-33 portraits (usually about 56-66 guests) with high

quality and detailed.

o 5 hour timeframe- 35-40 portraits (usually 70-80 guests) with high quality and

detailed.

Package A add on (for larger guest counts): these are completed in studio and mailed

Watercolor Designs by Lauren: Live Event Painting

• 6 hour timeframe- 41-47 portraits (usually 82-94 guests)

• 7 hour timeframe- 48-54 portraits (usually 96-108 guests)

• 8 hour timeframe- 55-62 portraits (usually 110 -124 guests)

• Additional quotes can be provided for larger timeframes/ guest counts.

Details of process

-Arrive 30 minutes prior to requested time for set up which is not included on painting time

and no additional cost.

- table (ideally 6-8 ft rectangle) and linen with 2 chairs provided by Client.

- If less than the quoted number of portraits are completed at event, requiring Lauren to

spend extra time on portraits, the Client will not be charged for additional time

-If the package selected is one where not all portraits completed at the event, they will be

completed in studio. Once these are completed they will be mailed to Client to mail out to

guests (great to send out with thank you cards)

- Clients have the ability to set a “cut off number” for example lets say there will be 100

guests at the event but Package B- 4hour was selected. Once the “33” portraits have been

claimed by guests (52-66 guests) the table will “close” for orders (see “fees” section for

additional info

Things to think about…..

Do you want to limit one portrait per guest. In past events guests have attempted to get

multiple portraits. It has been up to the Wedding Couple whether they allow this or not. I as

the artist respect those wishes.

Any special requests such as Wedding couple name/date on portraits- you would need to

purchase a stamp for this

Package Add Ons (optional)

Extra portraits requested from guests after cut off

• If you choose to have a cut off that is smaller than your guest count you can allow

guests to purchase a portrait at a $15 rate. This rate only applies when the guests

themselves are paying upfront for the portrait (unless otherwise agreed upon).

Watercolor Designs by Lauren: Live Event Painting

These portraits will be mailed out to guests by Lauren. You may consider this as an

option for guests wanting multiple portraits.

Optional Add ons at discounted price (done after event and mailed to you. Shipping

included)

1. Wedding Couple Watercolor Portrait no background on 9x12 watercolor paper $30

(normally $45)

2. Wedding Couple Watercolor Portrait with venue (simple/line drawing and color)

background on 11x14 watercolor paper $60 (normally $80)

3. Wedding Couple Watercolor Portrait with detailed venue background 11x14

watercolor paper $115 (normally $150)

4. Acrylic canvas 18x24 minimalist style $155 (normally $200)

Fees

Travel fees

• There is $100 travel fee if I am required to travel 1-2 hours by car for the event.

• $200 travel fee If I am required to travel by car over 2-4 hours for event

• If event is over 3.5 hours drive a flight would be required. Flight cost would be an

additional fee and would only include cost of flight. Travel fee would be discussed

depending on lodging pricing.

Payment

• If paying final deposit at event with a debit or credit card transaction fees will apply

Lets work within your budget!

As you can see there are multiple ways to work within a couple’s budget. Please do not

hesitate to ask questions or throw out ideas.

Payment

• A Non-refundable $250 deposit is required to save your date. Packages do not have

be decided to “save the date” This can be paid through the listing on Etsy or Venmo.

• The deposit is deducted from your final bill.

• All Fees will be discussed prior to event

Watercolor Designs by Lauren: Live Event Painting

• If anything that is quoted is not completed, there will be no additional cost to couple

to have these completed at a later time. (Once you have signed agreement with

quote prices will not go up.)

• Payment MUST be received prior to set up or Lauren will be unable to complete

event. If paying in cash or cashiers check payment due by event start time.

• Accepted payment forms: Venmo, Cashiers Check, Cash, Debit/Credit Card (fees

apply)

Attire

• Lauren and her Assistant will be dressed in business casual attire unless another

attire is agreed upon.

Signed Agreement

Signed agreement form is required to be completed 1 day prior to event. This will include

any special requests and cost breakdown. You are able to select optional add ons on this

form as well. You are responsible for reading and checking for accuracy. The signed

agreement also allows me to collect tips at event from guests and promote business in a

tasteful, professional way (see listing pictures for examples).

• Date of event

• Address of event

• Your provided guest count

• Length of Time frame purchasing with specific times of set up, start, end, pack up.

• Quoted number of portraits

• Special requests: location changes, names on portraits, allowing guests to get

multiple portraits

• Cost breakdown with fees

• Optional Add ons and any other agreements made